Service Inward

note

To go back to the Search screen, click Service Inward next to Welcome at the top-right corner of the page.

At a Glance

Module	Purpose	Primary Action
Store -> Operations	Inward service PO quantities	Add Service

The Service Inward page is used to create, search, and edit inward entries against Service POs.

Navigation

Route Type	Path
Menu Path	Store -> Operations -> Service Inward
Alternate Menu Path	GRN -> Operation -> GRN Entry -> Service Inward
Global Search	Service Inward
Page Breadcrumb	Welcome > Service Inward

Quick Actions

Action	Behavior
Add Service	Opens the create form.
Search	Filters data by supplier, PO, GRN, and date range.
Clear	Resets filter or form values.
Submit	Saves create/edit changes.
Cancel	Returns without saving.

Description

Service Inward is used to inward service quantities against one or more Service POs for a selected supplier.

1. Select supplier and Service PO(s), then click Get Line Items.
2. GRN number is auto-generated (or manual based on your setup).
3. Enter header details and line-item inward quantities.
4. Submit to save and return to search with updated data.

Prerequisites

1. Service PO must be available with valid line items.
2. Supplier and tax setup must already be maintained in master screens.
3. GRN Date Back Limit must be configured in organization settings.
4. Service PO File Type should be correctly maintained:
   • No File / file not required -> upload is not required in Service Inward.
   • Any file-required type -> file compliance is required in Service Inward.

note

GRN Date cannot be earlier than the configured back limit or later than the current date.

note

Provide either Invoice No + Invoice Date or DC No + DC Date based on the source document.

1. Add Service Inward

1.1 Open Create Screen

1. Go to Store -> Operations -> Service Inward.
2. Click Add Service.

1.2 Fill Header Details

Mandatory fields are marked as (*)

Field	Type	Required	Description
Supplier Name (*)	Dropdown	Yes	Single-select supplier.
PO Number (*)	Multi-select Dropdown	Yes	Select one or more Service POs.
Get Line Items (*)	Button	Yes	Loads selected PO line items.
GRN Number (*)	Text	Yes	Auto sequence/manual based on configuration.
GRN Date (*)	Date	Yes	Editable within configured back limit.
Invoice No	Text	Conditional	Mandatory with Invoice Date if invoice flow used.
Invoice Date	Date	Conditional	Mandatory with Invoice No if invoice flow used.
DC No	Text	Conditional	Mandatory with DC Date if DC flow used.
DC Date	Date	Conditional	Mandatory with DC No if DC flow used.
Remarks	Text Area	No	Optional comments.
Supporting File	Upload	Conditional	Enabled when selected Service PO File Type is file-required. Upload file up to 3 MB.
Planned File Submission Date	Date	Conditional	Required when file upload is applicable and file is not uploaded.

note

If Service PO File Type is set as file not required, file upload and planned submission date are treated as not applicable.

1.3 Fill Line Items

1. Click Get Line Items.
2. Enter Current Inward Quantity for required rows.
3. Validate that inward quantity does not exceed available PO balance.
4. Review GST, taxable value, net amount, and round-off behavior.
5. Verify line status flow: Placed / Partially Received / Received.

The Line Item(s) table shows, per PO line: Item, PO Number, Product, HSA/SAC, UOM, Rate Per Unit (the PO price per unit), PO Qty, Already Inward Quantity (quantity already inwarded against this line in earlier entries), Current Inward Quantity, Status, Taxable (the current inward quantity multiplied by the rate), IGST (%) (shown when supplier and organization are in different states), CGST (%) and SGST (%) (shown instead of IGST when both are in the same state), and Net Total (Taxable plus applicable tax for the line).

Below the table, the running totals are shown: Taxable Amount (sum of all line items' taxable value), Tax Amount (sum of CGST/SGST/IGST across line items), Sub Total (Taxable Amount plus Tax Amount, before rounding, shown when Round Off is enabled), Round Off (the rounding adjustment, shown when Round Off is enabled), and Grand Total (the final payable amount for the Service Inward).

1.4 Save Entry

1. Click Submit to create record.
2. Use Clear to reset values.
3. Use Cancel to exit without saving.

2. Search Service Inward

2.1 Search Filters

Filter	Description
Supplier	Select supplier name.
PO Number	Select Service PO number.
GRN Number	Enter GRN number.
Service Inward From Date	Start date.
Service Inward To Date	End date.

2.2 Result Actions

1. Click Search to load matching records.
2. Click Clear to reset filters.
3. Click View/Edit in result row to open a record.
4. Result list displays: S.No, View/Edit, Supplier, GRN Number, Inward Date, Invoice Number, DC Number, File Planned Submission Date, and File Upload Status (Uploaded, Not Uploaded, Not Applicable).

note

At least one search criterion should be applied.

3. Edit Service Inward

3.1 Editable Rules

1. Editing should open correct inward entry.
2. Supplier and PO reference values remain controlled as per edit behavior.
3. Quantity edits must still enforce PO quantity limit.
4. Editing is not allowed once payment is recorded for the related GRN Invoice created from this Service Inward (GRN Invoice type: Service PO Inward).
5. If you change inward quantity and the related GRN Invoice is already confirmed, the system will request reconfirmation; after reconfirmation, the GRN Invoice status will be updated to RECONFIRMATION PENDING.

3.2 Save Updates

1. Click Submit to save changes.
2. Totals and inward tracking values are recalculated after save.

Result

You can now Add, Search, and Edit Service Inward using:

1. Store -> Operations -> Service Inward
2. GRN -> Operation -> GRN Entry -> Service Inward
3. Global Search -> Service Inward

That's it! You've learned how to ADD, SEARCH, EDIT Service Inward using the DMeX app. If you need help, contact the support team.