Returnable DC In
Returnable DC In​
The Returnable DC In module allows users to manage the return of goods that were previously sent out via a Returnable Delivery Challan (DC). This feature provides detailed tracking, editing, and recording of returned items, whether from suppliers or customers.
Overview
The screen contains two major sections:
- Search and View Existing Records
- Add or Edit Returnable DC In
1.1 Search Returnable DC In​
Use the search panel to filter existing Returnable DC In entries based on the following criteria:
| Field | Description |
|---|---|
| Party Type | Dropdown to select either Customer or Supplier |
| Returnable DC In Number | Enter the specific DC In number if known |
| Returnable DC In From Date / To Date | Filter records within a date range |
| Vehicle Number | Search by the vehicle number used for transport |
Click Search to display results or Clear to reset the filters.
Results Table​
The results include:
- Serial Number (S.No)
- View/Edit options
- Party Type
- Supplier / Customer Name
- Returnable DC In Number
- Returnable DC In Date
- Vehicle Number
You can also export the result list by clicking the Export Excel button.
1.2 Add/Edit Returnable DC In​
To create a Returnable DC In entry, click Add Returnable DC In or use the edit icon from the result list.
Mandatory Fields​
| Field | Description |
|---|---|
| Party Type | Choose between Customer or Supplier |
| Customer / Supplier | (If party is Customer) Based on the party type, select from dropdown |
| Plant | (If party is Customer) Select associated plant |
| Returnable DC Out Number | Pre-filled from existing outward DC |
| Returnable In Number | Auto-generated DC In reference |
| Returnable In Date | Default to current date, can be updated |
| Vehicle Number | Vehicle used for the delivery |
| Invoice Number / Date | Optional, used for internal reference |
| DC Number / Date | Optional Delivery Challan Number and Date |
| DC Notes | Additional notes if required |
| Remarks | Any extra comments or details |
Line Item(s) Section​
Details of individual items being returned:
| Column | Description |
|---|---|
| Sl No | Serial number of item |
| Type | Product category (e.g., Machine, Others) |
| Product | Item code or name |
| Outward Quantity | Quantity sent out initially |
| Already Inward Quantity | Quantity previously returned |
| Accepted Quantity | Quantity accepted in this DC In |
| Machining Rejection Quantity | Quantity rejected due to machining defects |
| Casting Rejection Quantity | Quantity rejected due to casting defects |
| Debit Quantity | Quantity to be debited |
| Price Per Product | Unit price |
| Service Cost Per Product | Additional service cost |
| Taxable Amount | Auto-calculated based on price and quantity |
| Tax Amount | Tax applied (if any) |
| Total Price | Final total per item line |
info
- This Returnable DC In Number is also tracked on the GRN Invoice screen.
- If the type is Returnable DC In, we can proceed with that number.
Once the GRN Invoice is confirmed, the specific Returnable DC In Number can further be used in the Debit Note process to raise a debit. - If the party type is Customer these are ignored for GRN Invoice.
1.3 File Upload Section​
- Option to upload supporting documents (max 3MB)
- Use Browse and Upload File buttons
1.4 Submit or Cancel​
- Click Submit to save the DC In entry
- Click Cancel to discard changes
note
- Ensure the Party Type is selected first to enable dynamic dropdowns (Customer/Supplier & Plant).
- The system prevents over-inwarding of previously issued quantities.
- DC In numbers are auto-generated based on organizational configuration.
Best Practices​
- Validate vehicle and invoice details before submitting.
- Ensure proper rejection quantity categorization.
- Maintain document uploads for audit readiness.