Returnable DC In

Returnable DC In

note

To go back to the Search screen, click Returnable DC In next to Welcome at the top-right corner of the page.

The Returnable DC In module allows users to manage the return of goods that were previously sent out via a Returnable Delivery Challan (DC). This feature provides detailed tracking, editing, and recording of returned items, whether from suppliers or customers.

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Overview

The screen contains two major sections:

1. Search and View Existing Records
2. Add or Edit Returnable DC In

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1.1 Search Returnable DC In

Use the search panel to filter existing Returnable DC In entries based on the following criteria:

Field	Description
Party Type	Dropdown to select either Customer or Supplier
Returnable DC In Number	Enter the specific DC In number if known
Returnable DC In From Date / To Date	Filter records within a date range
Vehicle Number	Search by the vehicle number used for transport

Click Search to display results or Clear to reset the filters.

Results Table

The results include:

• Serial Number (S.No)
• View/Edit options
• Party Type
• Supplier / Customer Name
• Returnable DC In Number
• Returnable DC In Date
• Vehicle Number

You can also export the result list by clicking the Export Excel button.

1.2 Add/Edit Returnable DC In

To create a Returnable DC In entry, click Add Returnable DC In or use the edit icon from the result list.

Mandatory Fields

Field	Description
Party Type	Choose between Customer or Supplier
Customer / Supplier	(If party is Customer) Based on the party type, select from dropdown
Plant	(If party is Customer) Select associated plant
Returnable DC Out Number	Multi-select. Select one or more outward DC numbers and click Get Line Item to load line items
Returnable In Number	Auto-generated DC In reference
Returnable In Date	Default to current date, can be updated
Vehicle Number	Vehicle used for the delivery
Invoice Number / Date	Optional, used for internal reference
DC Number / Date	Optional Delivery Challan Number and Date
DC Notes	Additional notes if required
Remarks	Any extra comments or details

Get Line Item (Multiple DC Out Inward)

You can inward multiple outward DCs in a single Returnable DC In.

1. Select Party Type and choose the corresponding Supplier / Customer (and Plant for Customer).
2. Select one or more Returnable DC Out Number values (multi-select dropdown).
3. Click Get Line Item to fetch and display line items from the selected outward DCs.
4. Enter inward quantities (Accepted/Rejection/Debit) as needed and submit the inward.

Line Item(s) Section

Details of individual items being returned:

Column	Description
Sl No	Serial number of item
Type	Product category (e.g., Machine, Others)
Product	Item code or name
Outward Quantity	Quantity sent out initially
Already Inward Quantity	Quantity previously returned
Inspected Qty	Read-only inspected quantity already recorded for the line item
Accepted Quantity	Quantity accepted in this DC In
Machining Rejection Quantity	Quantity rejected due to machining defects
Casting Rejection Quantity	Quantity rejected due to casting defects
Debit Quantity	Quantity to be debited
Price Per Product	Unit price
Service Cost Per Product	Additional service cost
Taxable Amount	Auto-calculated based on price and quantity
Tax Amount	Tax applied (if any)
Total Price	Final total per item line

info

• This Returnable DC In Number is also tracked on the GRN Invoice screen.
• If the type is Returnable DC In, we can proceed with that number.
  Once the GRN Invoice is confirmed, the specific Returnable DC In Number can further be used in the Debit Note process to raise a debit.
• If the party type is Customer these are ignored for GRN Invoice.

1.3 File Upload Section

• Option to upload supporting documents (max 3MB)
• Use Browse and Upload File buttons

1.4 Submit or Cancel

• Click Submit to save the DC In entry
• Click Cancel to discard changes
• In edit mode, Inward Qty cannot be less than Inspected Qty.
• Inward quantity cannot be blank during short close/edit.
• If related GRN Invoice is already confirmed, edit/short close is not allowed.
• Parent inward status is auto-updated as OPEN, PARTIALLY INSPECTED, or CLOSED based on all line-item statuses.

note

• Ensure the Party Type is selected first to enable dynamic dropdowns (Customer/Supplier & Plant).
• The system prevents over-inwarding of previously issued quantities.
• DC In numbers are auto-generated based on organizational configuration.

Best Practices

• Validate vehicle and invoice details before submitting.
• Ensure proper rejection quantity categorization.
• Maintain document uploads for audit readiness.