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Gate Entry

Gate Entry​

note

To go back to the Search screen, click Gate Entry next to Welcome at the top-right corner of the page.

1.1 Add Gate Entry​

Add a Gate Entry Step-by-Step

Step 1: Reach the Gate Entry Screen

From the main Side menu, click on Packing → Operations → Gate Entry.
This will directly open the Gate Entry page.

Step 2: Add the Gate Entry Details

  • Entry Type [Dropdown] (Mandatory) – Select the type of gate entry (Inward/Outward).
  • Gate No [Dropdown] (Mandatory) – Choose the gate number from the list.
  • Gate Entry Number [Text Field] (Mandatory) – This field works in either auto-generate mode or manual mode based on the selected Entry Type configuration.
  • Gate Entry Date [Date Field] (Mandatory) – Select the Gate Entry date.
  • Vendor Type [Dropdown] (Mandatory) – Select whether the vendor is a Customer, Supplier, or Both.
  • Customer and Supplier [Dropdown] (Optional) – Select the customer/supplier name.
  • Goods Entry Type [Dropdown] (Optional) – Only shown when the Entry Type is Inward. Further classifies what is being received (its options can be edited via the Master Category page).
  • PO Numbers [Multi-Select Dropdown] (Optional) – Only shown when Vendor Type is Supplier, Entry Type is Inward, and Goods Entry Type is set to the Supplier PO option. Select one or more open Supplier POs to bring their pending line items into this Gate Entry.
  • Vehicle Number [Text Field] (Optional) – Enter the vehicle number (maximum 16 characters).
  • Box Type [Dropdown] (Optional) – Select the type of box used.
  • No of Box [Text Field] (Optional) – Enter the total number of boxes.
  • Once one or more PO Numbers are selected, click Get Line Items to pull the pending line items from those POs into the Line Item(s) section below instead of adding them manually.
Gate Entry Number Auto Generate

The Gate Entry Number behavior depends on the selected Entry Type.

  • If auto-generate is enabled for the selected type, the system shows the next Gate Entry Number automatically and the field becomes read-only.
  • If auto-generate is disabled for the selected type, the user must enter the Gate Entry Number manually.
  • If number allocation is interrupted after save, the record may temporarily show a Pending-* number. Open the record again and use Refresh to assign the final Gate Entry Number.

Step 3: Add Line Item(s)

In the Line Item(s) section:

  • Type [Dropdown] (Mandatory) – Select the type of item.
  • Product [Dropdown] (Mandatory) – Select the product.
  • Quantity [Text Field] (Mandatory) – Enter the product quantity.
  • Unit [Dropdown] (Optional) – Select the unit of measurement (e.g., Nos, Kg, etc.).

Step 4: Add and Clear

  • Add – Click Add to include the line item.
  • Clear – Click Clear to reset the fields.
note

When line items are pulled in from Supplier PO(s) via Get Line Items, the Line Item(s) table also shows PO Number, Available PO Quantity (the pending quantity on that PO), Already Entered Gate Quantity (quantity already gate-entered against that PO line), and Already Inward Quantity (quantity already received into stock against that PO line).

Step 5: Save the Gate Entry

  • Submit – After filling in all required fields, click Submit to save the Gate Entry.
  • Cancel – Click Cancel to abort the process.

1.2 Search Gate Entry​

Search Gate Entry Step-by-Step.

Step 1: Enter Search Filters

  • Entry Type [Dropdown] (Optional) – Select the type of entry.
  • Gate No [Dropdown] (Optional) – Choose the gate number.
  • Gate Entry Number [Text Field] (Optional) – Enter the unique gate entry number (maximum 16 characters).
  • Box Type [Dropdown] (Optional) – Select the type of box.
  • Vendor Type [Dropdown] (Optional) – Select the vendor type.
  • Gate Entry From Date [Text Field] (Mandatory) – Select the starting date range.
  • Gate Entry To Date [Text Field] (Mandatory) – Select the ending date range.

Step 2: Search or Clear

  • Search – Fetches results based on selected filters.
  • Clear – Resets all fields to default.

Step 3: View Results

Results matching your criteria are displayed in a table with the following columns:

  • S.No – Serial number of the record.
  • View/Edit – Click to open the Gate Entry in edit mode.
  • Entry Type – Whether the entry is Inward or Outward.
  • Gate No – The gate number.
  • Gate Entry Number – Auto-generated unique number.
  • Gate Entry Date – Date on which the gate entry is recorded.
  • Box Type – Type of box (e.g., Wooden, Plastic).

1.3 Edit Gate Entry Process​

Edit a Gate Entry Step-by-Step

Step 1: Access the Edit Page

From the results table, click View/Edit next to the record you wish to modify.

Step 2: Update Details

Modify any editable fields: update Type | Product | Quantity as needed.

Step 3: Capture & Upload Files

The Edit screen also provides options to:

  • Capture an Image – click the camera icon to open the webcam preview; the button then changes to Close Camera, used to stop the preview. While the preview is open, click Take A Snapshot to capture the photo. Captured images are listed in the Uploaded Image List table, showing the Image Name along with options to View or Download each one.
  • Upload Files (up to 3MB) – browse and attach PDF files; each uploaded file appears in the File List table by its File Name, with options to Remove or Download it.

Step 4: Save or Cancel

  • Submit – Applies and saves all changes.
  • Cancel – Discards changes and returns to the search screen.

That's it! You've learned how to ADD, SEARCH, and EDIT a GateEntry using the DMeX app.For assistance, contact the Support Team.