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Maintenance Entry

MAINTENANCE ENTRY​

1.1 Add Maintenance Entry​

Add a Maintenance Entry – Step-by-Step

Step 1: Access the Maintenance Entry Screen​

From the side menu, navigate to:
Maintenance → Operation → Maintenance Entry. This opens the Maintenance Entry Search page.

Step 2: Add Maintenance Entry​

Click the "Add Maintenance Entry" button on the top-right corner of the screen to open the entry form.

Step 3: Fill in Maintenance Entry Details​

  • Maintenance Question Type [Dropdown, Mandatory]
    Select from options like Machine (default) or Asset. Values are sourced from the Master Category.
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  • If Machine is selected, the Machine dropdown appears.
  • If Asset is selected, the Asset dropdown appears.
  • Maintenance Type [Dropdown] (Mandatory) – Values are populated from the Master Category.
  • Machine [Dropdown] (Mandatory) – Appears only when 'Machine' is selected.
  • Assets [Dropdown] (Mandatory) – Appears only when 'Asset' is selected.
  • Maintenance Date [Date] (Mandatory) – Defaults to the current date. You can modify it.
  • Last Maintenance Date [Text Field] (Optional) – Auto-fetched from the system.
  • Preventive Maintenance [Dropdown]
    • For Daily, Weekly, or Monthly: Mandatory selection.
    • For Yearly, Half-Yearly, or Quarterly:
      • If dates are present: Mandatory
      • If dates are not present: Optional
  • Remarks [Text Field] (Mandatory) – Up to 100 characters.
  • Spares Entry Notes [Text Area] (Mandatory) – Up to 2000 characters.
  • File Upload [File] (Optional) – Upload related maintenance files.
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  • When selecting a Machine or Asset, a Maintenance Check Sheet result table will appear and must be completed.

Step 4: Save, Clear, or Cancel​

  • Submit – Saves the data and finalizes the entry.
  • Clear – Clears all entered values.
  • Cancel – Returns to the search page without saving.

1.2 Search Maintenance Entry​

Search for Maintenance Entry – Step-by-Step

Step 1: Apply Search Filters​

  • Maintenance Question Type [Dropdown] (Mandatory) – Choose Machine or Asset.
    • If Machine is selected: Machine dropdown appears.
    • If Asset is selected: Asset dropdown appears.
  • Maintenance Type [Dropdown] (Optional)
  • Machine [Dropdown] (Optional)
  • Assets [Dropdown] (Optional)
  • Maintenance From Date [Date] (Optional)
  • Maintenance To Date [Date] (Optional)

Step 2: Search or Clear​

  • Search – Fetches results based on selected filters.
  • Clear – Resets all fields to default.

Step 3: View Results​

Results will include:

  • View/Edit – Click to open a specific maintenance entry for editing.
  • Maintenance Type
  • Machine Type
  • Machine
  • Category / Sub Category Type
  • Asset
  • Maintenance Date
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  • You can use a single filter or combine multiple filters for precise results.
  • A search field above the table allows for quick keyword filtering.
  • Click 'Export as Excel' to download the report.

1.3 Edit Maintenance Entry​

Edit a Maintenance Entry – Step-by-Step

Step 1: Access the Edit Page​

Click "View/Edit" next to the maintenance entry you want to modify.

Step 2: Update Details​

Update editable fields such as:

  • Remarks
  • Spares Notes
  • File Uploads
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Key Restrictions While Editing:

  • Maintenance Question Type, Maintenance Type, and Machine/Asset fields are read-only.
  • Maintenance Check Sheet Result Table values cannot be modified.

Step 3: Save or Cancel​

  • Submit – Applies and saves changes.
  • Cancel – Discards changes and returns to the search screen.

That’s it! You’ve successfully learned how to add, search, and edit Maintenance Entries using the DMeX application.

For further assistance, please contact the Support Team.